![]() ![]() ![]() Internal audit reports typically include more technical information than all personnel at the company would understand. However, it may be possible to utilize an audit checklist that will help the organization keep consistency between audits performed at different times. Audit findings are not easily applied to different situations, so an audit finding statement may not be able to be “reused” in the audit report. If the finding in the audit report does not convey the deficiency appropriately, the auditee may not apply the corrective action needed to resolve the issue. An audit report might be reviewed by the auditee weeks later and he or she may have already forgotten what was covered during the audit. The list of findings in the audit report needs to be generated at the appropriate level for the recipient and provide enough detail that the finding is understood. Generate a clear and concise list of findings By having a standard template for internal audits and external audits the organization conveys the correct and complete information to the recipient. This may include a clear delineation of audit findings that require corrective action. This results in suppliers or contract manufacturers not receiving consistent information or receiving inadequate information from the auditors.Ī standard template allows the company to convey to external parties the proper information of the audit criteria, audit findings, and what is expected from the organization in the future. However, many organizations do not utilize the same report for external audits or allow different departments to publish their own external audit report. Typically, organizations already have an internal audit report for their quality systems. Developing a standardized report template for audits will also ensure that multiple auditors are conveying similar information. ![]() Use a standard templates for your audit reportĪnother way of writing great audit reports is to standardize them, which can be accomplished through using templates. Writing the report with the auditee’s experience in mind will ensure that it is not disregarded because the recipient does not understand it. If the report contains technical terms or regulatory terms from a standard that the auditee may not be familiar with, then the audit report will be confusing to him or her. The audience of the audit report may not have adequate knowledge of regulations or standards referenced in the report. In fact, the audit findings may need to be written in plain terms that may come close to sounding like recommendations so that the external party knows what actions must be taken. When sending external audit reports to a recipient such as supplier or contract manufacturer, he or she will want to see more of a narrative of the issues that were found during the audit. This may not be true when writing external audit reports. Generally, internal audit reports can be written with more technical terms because the reader will understand the relation to the processes at the company. They will expect to see a list of specific findings. Internal audit reports are typically sent to the process owner or department manager. Writing a great audit report requires that you put yourself in your audience’s perspective to make sure the content is understandable and what the audience expects. This is particularly true for compliance audits where the findings are written in regulatory jargon so that the meaning of the finding is not clear. This may seem like common sense, but many audit reports are confusing to the recipient or not at the right level. One of the more difficult aspects of writing an audit report is understanding your intended audience. It will conclude with another important aspect of writing a great audit report: timely distribution so the results of the audit are kept fresh and current. This article will also cover writing audit reports for both internal audits and external audits, such as supplier audits or compliance audits. ![]() We will discuss some of the best practices for audit report writing to ensure that the content of an audit report is not merely sufficient. This article will discuss how to write a great audit report so that whether it’s used internally or externally, the audit report conveys the proper information. However, auditors are often frustrated when their audit reports are not taken seriously or used effectively because they do not provide meaningful information. Preparing for and conducting an audit are the initial components of the audit process writing a good audit report is the final step. Here are some ways to get your point across effectively in your audit report. Communicating the results of an audit is just as important as performing it. ![]()
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